Program Assistant - Donor Relations

Type: Temporary
Location: Halifax
Job Number: AS14541

Program Assistant - Donor Relations

Our client is seeking a Program Assistant for a contract position within their Halifax office. Working under the Manager of Gift Administration, the successful candidate will be required to process and maintain records related to gift processing activities with charitable and non-charitable revenue.

Key responsibilities

  • Adhere to best practice gift accounting procedures to ensure compliance with the CRA and IRS
  • Responsible for inputting gift record data and supporting the posting, receipting, and other processes for new and existing donors.
  • Process monthly charitable payroll deduction, monthly bank transfers and monthly credit card transactions
  • Manage a list of expiring credit cards for members
  • Create acknowledgement letters/receipts and ensure accuracy before sending
  • Maintain documentation on all gifts and pledges
  • Finalize postings on CRM Advance
  • Collect daily mail and organize for processing/input
  • Process on-line credit cards and recurring bank transfer revenue sources
  • Maintain excel files with information for the collection of donations
  • Process the execution of monthly electronic transfer files for all pre-authorized cheque donations
  • Create monthly journal transfer of funds when required
  • Reconciliation of different accounts including general ledger gift accounts and gift balances
  • Manage accurate records and data entry
  • Other duties and projects as assigned


  • One year Diploma in Office Administration or accounting
  • Minimum of two years’ experience in a philanthropy or academia
  • Previous experience working within a donor management system
  • Experience working within a CRM system is considered an asset
  • Strong computer skills with proficiency in Microsoft Office
  • Accurate keyboarding skills (60wpm)
  • Excellent interpersonal skills
  • Ability to work independently and within a team
  • Strict confidentiality when handling client information

We thank all candidates for their interest; however, only those selected for an interview will be contacted.